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Employment Opportunities

Job Title: Administrative Assistant
Department: Administration
FLSA Status: Non-Exempt
Reports to: City Clerk Treasurer
Salary: $18.00-$21.00, DOE
Benefits:  Medical, Dental, Vision, Life, Retirement, PTO, Sick Time, Paid Holidays
Details: Monday-Thursday, 8am – 5pm.
Occasional evening hours for council/commission meetings and some off-hours events.

Qualified individuals may submit their resume to city hall or email to tamij@fairpoint.net.

The City of Rainier is looking for a qualified candidate to join the administrative team for the position of Administrative Assistant. Under the direction of the Clerk Treasurer, this position performs a variety of functional tasks to include accounts payable/receivable, facilitating the building and land use permitting process, copy editing documentation, and more.

The work of the Administrative Assistant requires a high degree of initiative, independent judgment, and professional expertise. Please note that the omission of required qualifications may not exclude the applicant from the position if similar work experience and/or educational qualifications are provided.

ESSENTIAL FUNCTIONS
  • Supports and models the vision, values, and behaviors of the city.
  • Provides administrative support for the Clerk Treasurer and Mayor.
  • Provides technical assistance and facilitates the resolution of complex technical issues with our website host and internal software system.
  • Processes bi-monthly invoices and complies financial staff reports for city council meetings.
  • Keep both the website and reader board up-to-date and resolve technical issues as they arise.
  • Facilitates the building permit process from start to finish; working closely with the Building Official and City Planner to ensure each permit application set is complete and issued in a timely manner.
  • Keeps a running record of building permits and land use applications.
  • Filter questions and concerns regarding building permit and land use questions and forward appropriately.
  • Reconcile daily and bi-weekly deposit reports.
  • Serves as backup for Clerk Treasurer and Utility Clerk when needed. This includes processing utility bill payments, answering and directing phone calls, addressing concerns brought to us by the public, attending and taking meeting minutes at City Council meetings.
  • Addressing inquiries submitted through the city website and forwarding to proper individuals/departments as needed.
  • Schedule, coordinate, and attend monthly Planning Commission meeting and take minutes.
  • Upload agendas, approved minutes, and audio of meetings to website.
  • Monitor office inventory and order supplies such as custom apparel, ID badges, business cards, etc.
  • Monthly EOC radio checks.
  • Research, price, and order unique items that the city has never had such as decorative street poles, banners, ID badges for contract employees, parade swag items, and more.
DESIRED QUALIFICATIONS
  • At least 5 years of direct administrative support; ideally in a government setting.
  • At least 3 years of using POS systems and handling financial transactions.
  • At least 3 years of customer service.
  • Experience processing building permits and land use applications.
  • Superior skill in using Microsoft products (Outlook, Word, Excel, PowerPoint, etc.).
  • Technical expertise with digital platform technology.
SPECIAL REQUIREMENTS
  • Successful completion of a pre-employment background check.
  • Reliable transportation.

Note: Incumbent may be subject to drug and alcohol testing. This includes marijuana.